Getting Started
How to Set Up Employee Schedules on Mac
A step-by-step guide to creating your organization, adding employees, and publishing your first weekly schedule in the Kwilio Scheduling desktop app.
Read article →Learn
Guides & Articles
Everything you need to get the most from Kwilio Scheduling — from first setup to advanced payroll configuration.
Time Tracking
GPS Clock-In and Geofencing: How It Works in Kwilio Scheduling
Learn how location-based clock-in protects your payroll accuracy by ensuring employees are on-site before they can start a shift.
Read article →Security
How Kwilio Scheduling Keeps Your Employee Data Secure
Encryption in transit and at rest, role-based access enforced on the server, a full audit trail, and data you can export any time — how Kwilio protects your team's information.
Read article →Payroll
Generating Payroll Reports from Time Entries in Kwilio Scheduling
Turn clocked hours, break deductions, and overtime into ready-to-export payroll reports without leaving the app.
Read article →Mobile
Clock In from Your Phone: The Kwilio Mobile App
See your next shift the moment you open the app and clock in or out in seconds — with geofenced verification, shift reminders, and open shifts, on iPhone and Android.
Read article →Scheduling
Open Shift Requests: Let Employees Fill Their Own Schedule Gaps
Publish open shifts and let qualified employees claim them instantly. Fewer last-minute calls, less manager overhead, happier teams.
Read article →Scheduling
What Is an Open Shift? A Plain-English Guide for Managers
An open shift is a scheduled slot with no employee attached yet. Learn what open shifts are, how they work, and why they reduce manager workload.
Read article →Scheduling
What Is a Split Shift? Definition, Rules, and How to Schedule One
A split shift divides one employee's workday into two separate blocks. Learn the definition, premium pay rules, and how to schedule split shifts fairly.
Read article →Managing Teams
No Call No Show: What It Is and How to Handle It
A no call no show leaves a shift uncovered with zero warning. Learn how to respond in the moment, what to say to the employee, and how to build a policy that prevents it.
Read article →Getting Started
How to Make an Employee Schedule: A Step-by-Step Guide
A step-by-step process for building a weekly employee schedule — from coverage requirements and availability collection to publishing and managing changes.
Read article →Payroll
How to Calculate Overtime for Hourly Employees
Overtime rules, time-and-a-half calculations, daily vs. weekly thresholds, and how to avoid costly payroll mistakes when managing hourly staff.
Read article →Restaurants
Restaurant Employee Scheduling: The Complete Guide
How to build a restaurant schedule that survives real service — forecasting by daypart, scheduling roles before names, handling call-outs, and keeping labor costs in check.
Read article →Restaurants
How to Schedule Kitchen, Servers, and Front-of-House Staff
Kitchen stations, server sections, bar coverage, and support staff each follow different rules. How to schedule every restaurant team on one unified schedule.
Read article →Restaurants
How to Control Restaurant Labor Costs with Smarter Scheduling
Labor cost is decided by the schedule, not payroll. Target labor percentages, forecast-based scheduling, overtime prevention, and GPS clock-in enforcement for restaurants.
Read article →Service Businesses
Employee Scheduling for Service Businesses: Salons, Gyms, Cleaning Companies, and More
How service businesses schedule part-time hourly teams — availability collection, role-based coverage, self-service swaps and open shifts, and verified clock-in.
Read article →Service Businesses
Scheduling Mobile Service Teams: Time Tracking Across Client Sites
Cleaning companies, home services, and caregivers work at client locations, not yours. Per-site geofenced GPS clock-in, visit-based scheduling, and payroll from verified hours.
Read article →Scheduling
How Shift Swaps Work: A Manager's Guide
Shift swaps are one of the most common scheduling requests. Learn how to approve them correctly, what to check before saying yes, and how to write a swap policy.
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